Privacy policy

Trovent's privacy policy: What data is collected from website visitors and how is it processed?

We are pleased that you are visiting our website. The protection and security of your personal information when using our website is very important to us. We would therefore like to take this opportunity to inform you which of your personal data we collect when you visit our website and for what purposes it is used.

This privacy policy applies to the Trovent Security GmbH website, which can be accessed under the domain trovent.io and the various subdomains (“our website”).

Who is responsible and how can you contact us?

Controller for the processing of personal data within the meaning of the EU General Data Protection Regulation (GDPR)

Trovent Security GmbH
Technology Center Ruhr
Konrad-Zuse-Str. 18
44801 Bochum

Data protection officer

bridge4IT e.K.
Volker Wassermann
Siemensstrasse 18
47608 Geldern

What is it about?

This privacy policy meets the legal requirements for transparency in the processing of personal data. This is any information relating to an identified or identifiable natural person. This includes, for example, information such as your name, age, address, telephone number, date of birth, e-mail address, IP address or user behavior when visiting a website. Information for which we cannot (or only with disproportionate effort) establish a connection to your person, e.g. in the case of anonymized data, is not personal data. The processing of personal data (e.g. the collection, retrieval, use, storage or transmission) always requires a legal basis and a defined purpose.

Stored personal data will be deleted as soon as the purpose of the processing has been achieved and there are no legitimate reasons for further storage of the data. We will inform you about the specific storage periods or criteria for storage in the individual processing operations. Irrespective of this, we store your personal data in individual cases for the assertion, exercise or defense of legal claims and in the event of statutory retention obligations.

Who receives your data?

We only pass on your personal data that we process on our website to third parties if this is necessary for the fulfillment of the purposes and is covered by the legal basis (e.g. consent or protection of legitimate interests) in individual cases. In addition, in individual cases we pass on personal data to third parties if this serves the assertion, exercise or defense of legal claims. Possible recipients may then be, for example, law enforcement authorities, lawyers, auditors, courts, etc.

Insofar as we use service providers for the operation of our website who process personal data on our behalf as part of order processing in accordance with Art. 28 GDPR, they may be recipients of your personal data. You can find more information on the use of processors and web services in the overview of the individual processing operations.

Do we use cookies?

Cookies are small text files that are sent by us to the browser of your end device and stored there when you visit our website. As an alternative to the use of cookies, information can also be stored in the local storage of your browser. Some functions of our website cannot be offered without the use of cookies or local storage (technically necessary cookies). Other cookies, on the other hand, enable us to carry out various analyses, so that we are able, for example, to recognize the browser you are using when you visit our website again and to transmit various information to us (non-essential cookies). With the help of cookies, we can, among other things, make our website more user-friendly and effective for you, for example by tracking your use of our website and determining your preferred settings (e.g. country and language settings). If third parties process information via cookies, they collect the information directly via your browser. Cookies do not cause any damage to your end device. They cannot execute programs or contain viruses.

We provide information about the respective services for which we use cookies in the individual processing operations. Detailed information on the cookies used can be found in the cookie settings or in the Consent Manager of this website.

What rights do I have?

Under the conditions of the statutory provisions of the General Data Protection Regulation (GDPR), you as the data subject have the following rights:

  • Information in accordance with Art. 15 GDPR about the data stored about you in the form of meaningful information on the details of the processing as well as a copy of your data;
  • Correction in accordance with Art. 16 GDPR of incorrect or incomplete data stored by us;
  • erasure pursuant to Art. 17 GDPR of the data stored by us, unless the processing is necessary for exercising the right of freedom of expression and information, for compliance with a legal obligation, for reasons of public interest or for the establishment, exercise or defense of legal claims
  • restriction of processing pursuant to Art. 18 GDPR if the accuracy of the data is contested, the processing is unlawful, we no longer need the data and you oppose the erasure of the data because you need it for the establishment, exercise or defense of legal claims or you have objected to processing pursuant to Art. 21 GDPR
  • Data portability pursuant to Art. 20 GDPR, insofar as you have provided us with personal data on the basis of consent pursuant to Art. 6 para. 1 lit. a GDPR or on the basis of a contract pursuant to Art. 6 para. 1 lit. b GDPR and these have been processed by us using automated procedures. You will receive your data in a structured, commonly used and machine-readable format or we will transmit the data directly to another controller if this is technically feasible.
  • Objection pursuant to Art. 21 GDPR to the processing of your personal data, insofar as this is carried out on the basis of Art. 6 para. 1 lit. e, f GDPR and there are reasons for this arising from your particular situation or the objection is directed against direct advertising. The right to object does not exist if overriding, compelling legitimate grounds for the processing can be demonstrated or the processing is for the establishment, exercise or defense of legal claims. If the right to object does not exist for individual processing operations, this is indicated there.
  • Revocation pursuant to Art. 7 para. 3 GDPR of your consent with effect for the future.
  • Complaint pursuant to Art. 77 GDPR to a supervisory authority if you believe that the processing of your personal data violates the GDPR. As a rule, you can contact the supervisory authority of your usual place of residence, your workplace or our company headquarters.

How is my data processed in detail?

Below we inform you about the individual processing operations, the scope and purpose of the data processing, the legal basis, the obligation to provide your data and the respective storage period. Automated decision-making in individual cases, including profiling, does not take place.

Provision of the website

Type and scope of processing

When you access and use our website, we collect the personal data that your browser automatically transmits to our server. The following information is temporarily stored in a log file

  • IP address of the requesting computer
  • Date and time of access
  • Name and URL of the retrieved file
  • Website from which the access was made (referrer URL)
  • Browser used and, if applicable, the operating system of your computer, as well as the name of your access provider

Our website is not hosted by us, but by a service provider who processes the aforementioned data on our behalf in accordance with Art. 28 GDPR for the purpose of providing the website.

Purpose and legal basis

The processing is carried out to safeguard our overriding legitimate interest in displaying our website and ensuring security and stability on the basis of Art. 6 para. 1 lit. f GDPR. The collection of data and storage in log files is absolutely necessary for the operation of the website. There is no right to object to the processing due to the exception under Art. 21 para. 1 GDPR. Insofar as further storage of the log files is required by law, the processing is carried out on the basis of Art. 6 para. 1 lit. c GDPR. There is no legal or contractual obligation to provide the data, but it is not technically possible to access our website without providing the data.

Storage duration

The aforementioned data is stored for the duration of the display of the website and, for technical reasons, for a maximum of 7 days.

Contact form

Type and scope of processing

On our website, we offer you the opportunity to contact us using a form provided. The information collected via mandatory fields is required to process the request. You can also voluntarily provide additional information that you believe is necessary to process the contact request.

Purpose and legal basis

The processing of your data by using our contact form is carried out for the purpose of communication and processing your request on the basis of your consent in accordance with Art. 6 para. 1 lit. a GDPR. Insofar as your request relates to an existing contractual relationship with us, the processing is carried out for the purpose of fulfilling the contract on the basis of Art. 6 para. 1 lit. b GDPR. There is no legal or contractual obligation to provide your data, but it is not possible to process your request without providing the information in the mandatory fields. If you do not wish to provide this data, please contact us by other means.

Storage period

If you use the contact form on the basis of your consent, we will store the data collected for each inquiry for a period of three years, starting with the completion of your inquiry or until you withdraw your consent.

If you use the contact form as part of a contractual relationship, we will store the data collected for each inquiry for a period of three years from the end of the contractual relationship.

Contact by email for applicants

Type and scope of processing

On our website, we offer you the opportunity to submit an application to us via an e-mail address. Your personal information is required in order to process the request. You can also voluntarily provide additional information that you believe is necessary to process the contact request.

Purpose and legal basis

The processing of your data based on the use of the application e-mail address is carried out for the purpose of processing your application and deciding on the establishment of an employment relationship on the basis of Section 26 BDSG. There is no legal or contractual obligation to provide your data, but it is not possible to process your application without providing the information. If you do not wish to provide this data, please use other ways of applying to us.

Storage period

We store the data collected for the duration of the application process and, in the event of non-employment, for a period of 6 months from the date of rejection and, in the event of employment, for a period of three years after the end of employment.

Presence on social media platforms

We maintain accounts or channels on the networks listed below in order to provide you with information and offers within social networks and to offer you other ways to contact us and find out about our offers. In the following, we will inform you about which data we or the respective social network process from you in connection with the access and use of our company pages available there.

Data that we process from you

If you wish to contact us via Messenger or via Direct Message via the respective social network, we generally process your user name, which you use to contact us, and may store other data provided by you if this is necessary to process/answer your request.

The legal basis is Art. 6 para. 1 sentence 1 f) GDPR (processing is necessary for the purposes of the legitimate interests pursued by the controller).

(Static) usage data that we receive from the social networks

We receive automatically provided statistics regarding our accounts. The statistics include the total number of page views, information on page activity and post interactions, reach and video views/views.

The statistics only contain aggregated data that cannot be related to individual persons. They are not identifiable to us.

What data the social networks process from you

In order to view the content of our company pages or accounts, you do not need to be a member of the respective social network and no user account is required for the respective social network.

Please note, however, that the social networks also collect and store data from website visitors without a user account (e.g. technical data in order to be able to display the website to you) and use cookies and similar technologies when the respective social network is accessed, over which we have no influence whatsoever. Details on this can be found in the privacy policy of the respective social network (see the corresponding links above).

If you wish to interact with the content on our company pages or accounts, e.g. comment on, share or like our posts/contributions and/or wish to contact us via messenger functions, you must first register with the respective social network and provide personal data.

We have no influence on the data processing by the social networks when you use them. To the best of our knowledge, your data is stored and processed in particular in connection with the provision of the services of the respective social network, as well as for the analysis of user behavior (using cookies, pixels/web beacons and similar technologies) on the basis of which advertising based on your interests is displayed both within and outside the respective social network. It cannot be ruled out that your data will also be stored by the social networks outside the EU/EEA and passed on to third parties.

Information on the exact scope and purposes of the processing of your personal data, the storage period/deletion as well as guidelines on the use of cookies and similar technologies in the context of registration and use of the social networks can be found in the data protection provisions/cookie guidelines of the social networks. There you will also find information on your rights and options to object.

LinkedIn page

LinkedIn is a social network of LinkedIn Inc. based in Sunnyvale, California, USA, which enables the creation of private and professional profiles. Users can maintain their existing contacts and make new ones. Companies can create profiles on which photos and other company information can be uploaded. Other LinkedIn users have access to this information and can write their own articles and share this content with others.

The focus is on professional exchanges on specialist topics with people who have the same professional interests. In addition, LinkedIn is often used by companies and other organizations to recruit employees and present themselves as an interesting employer.

You can find more information about LinkedIn at: https://about.linkedin.com/

You can find more information on data protection at LinkedIn at: https://de.linkedin.com/legal/privacy-policy

We do not collect or process any personal data via our LinkedIn company page.

XING page

XING is a social network of XING SE, based in Hamburg, Germany, which enables the creation of private and professional profiles. Users can maintain their existing contacts and make new ones. Companies can create profiles on which photos and other company information can be uploaded. Other XING users have access to this information and can write their own articles and share this content with others.

The focus is on professional exchange on specialist topics with people who have the same professional interests. In addition, XING is often used by companies and other organizations to recruit employees and present themselves as an interesting employer.

You can find more information about XING at: https://corporate.xing.com/de/unternehmen/

You can find more information on data protection at XING at: https://privacy.xing.com/de/datenschutzerklaerung.

We do not collect or process any personal data via our XING company page.